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  • Writer's pictureNathalia Smith

Accounting Article: How to Do Accounting for A Small Business, Is It Necessary?

Pixie Dust Accounting ; accounting for small businesses
1. Accounting for Small Businesses

Accounting for A Small Business


Accounting is an essential part of any scale of business, and it is particularly important for small businesses also. Keeping accurate financial records is crucial for managing cash flow, tracking expenses, and preparing for tax season. In this article, we will discuss the steps for setting up and managing accounting for a small business.

  1. Choose an Accounting Method The first step in setting up accounting for a small business is to choose an accounting method. There are two main accounting methods: cash basis and accrual basis. The cash basis method records income and expenses when cash is received or paid. This method is simple and easy to use, making it ideal for small businesses with limited transactions. The accrual basis method records income and expenses when they are earned or incurred, regardless of when the cash is received or paid. This method provides a more accurate picture of a business's financial health but is more complex and requires more effort to maintain.

  2. Set Up a Chart of Accounts A chart of accounts is a list of all the accounts used to track financial transactions in a business. It provides a framework for organizing financial data and makes it easier to generate reports and prepare tax returns. When setting up a chart of accounts, it is important to consider the specific needs of the business. A small business may need accounts for income, expenses, assets, liabilities, equity, and taxes. Depending on the nature of the business, additional accounts may be needed.

  3. Keep Accurate Records Accurate record-keeping is essential for successful accounting. It is important to record all financial transactions promptly and accurately, including invoices, receipts, and bank statements. One way to keep track of financial transactions is to use accounting software. Accounting software can automate many of the accounting processes and provide real-time financial reports. There are many accounting software options available for small businesses, including QuickBooks, Xero, and FreshBooks.

  4. Reconcile Bank Statements Reconciling bank statements is the process of comparing the transactions in the bank statement to the transactions in the accounting records to ensure that they match. This process helps identify any discrepancies, such as errors or fraudulent transactions. Bank statement reconciliation should be done on a monthly basis to ensure that financial records are accurate and up to date.

  5. Generate Financial Statements Financial statements provide a summary of a business's financial performance over a specific period of time. The most common financial statements are the income statement, balance sheet, and cash flow statement. The income statement shows the revenue and expenses for a specific period of time, typically a month or a year. The balance sheet shows the assets, liabilities, and equity of the business at a specific point in time. The cash flow statement shows the cash inflows and outflows for a specific period of time.

  6. Prepare for Tax Season Preparing for tax season is an important part of small business accounting. It is important to keep accurate records throughout the year and to maintain receipts and invoices for all expenses. Tax deductions can help reduce a business's tax liability. Some common deductions for small businesses include home office expenses, business-related travel, and equipment purchases.

  7. Seek Professional Help Small business owners may not have the time or expertise to manage accounting on their own. Hiring a professional accountant can help ensure that financial records are accurate and up to date. An accountant can also provide guidance on tax planning, financial reporting, and cash flow management.


Accounting is an essential part of any small business. By choosing an accounting method, setting up a chart of accounts, keeping accurate records, reconciling bank statements, generating financial statements, preparing for tax season, and seeking professional help, small business owners can effectively manage their financials and ensure the long-term success of their business. Since it is almost the Tax Season in the USA, you better find an experienced Accountant for your business, talk to us to consult your accounting system for free! Cited:


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